Last updated 7 August 2026
Privacy & Cookie Notice
This notice explains how Ingenious Media Ltd collects and uses personal data when you use the All Ireland Grid & Energy Conference & Exhibition website, register for an event, submit a form, use an attendee or exhibitor service, or communicate with the event team.
1. Who we are
- Legal name: Ingenious Media Ltd
- Trading name: Ingenious Media Live
- Privacy email: susan@ingeniousmedialive.com
- Data protection contact: susan@ingeniousmedialive.com
2. Scope
This notice covers public event websites, registration, ticketing, forms, event communications, badges and QR codes, attendance and lead-scanning services, public profiles, awards entries and configured connected services.
3. Information we collect
Depending on your interaction, we may process identity and contact details, organisation and job information, registration answers, ticket and payment records, attendance and badge activity, form submissions, uploaded files, communication preferences, technical logs, device and cookie data, and content you ask us to publish.
4. Sources of information
Information comes from you, your organisation, authorised event partners, ticketing and registration providers, public professional sources where appropriate, and the systems used to deliver and secure the event.
5. Purposes and legal bases
We process information to deliver requested services and contracts, manage the event, communicate essential information, answer enquiries, meet legal obligations, protect the platform and pursue legitimate interests such as event improvement and relevant business communications. Consent is used where required, including for optional marketing and non-essential cookies.
6. Special-category and accessibility information
Dietary, health or accessibility information is requested only when needed to provide appropriate support. Access is restricted and the information is not used for unrelated purposes.
7. Public profiles and directories
Speaker and business profiles may display names, roles, organisations, biographies, images, websites and social links. Only information intended for publication is shown. Contact the privacy team to request a correction or removal.
8. Tickets, QR codes, attendance and lead scanning
Registration and badge data is used to issue tickets, operate check-in and record attendance. When you voluntarily allow an exhibitor or sponsor to scan your badge, the displayed contact information may be shared with that organisation for the stated networking purpose.
9. Email and event communications
Service emails may be required to deliver a booking or event update. Promotional communications are sent only under an appropriate legal basis and include an unsubscribe control.
10. Forms, files and integrations
Information submitted through public forms is sent to the event administration system and may be routed to configured service providers needed to fulfil the request. The public forms directory is not exposed; each form is presented only in its intended page context.
11. Automated and AI-assisted administration
Authorised administrators may use assisted tools to organise, summarise or draft content. Material decisions are reviewed by people, and access controls apply to underlying information.
12. Recipients
Access is limited to authorised staff, the relevant event organiser or client, contracted processors, and partners you deliberately choose to engage with. We do not sell personal data.
13. International transfers
Where a provider processes information outside the relevant jurisdiction, we use an appropriate transfer mechanism and contractual safeguards where required.
14. Retention
Records are retained only for as long as needed for the stated purpose and legal obligations. More detail is available in the Retention & providers tab.
15. Security
We use proportionate technical and organisational controls including access management, encryption in transit, logging, backups, change control and incident response.
16. Your rights
Your available rights are explained in the Your data rights tab. Rights can depend on the legal basis and jurisdiction.
17. Cookies and similar technologies
Essential technologies operate the site, remember privacy choices, protect forms and maintain sessions. With permission, analytics or marketing technologies may help us understand and promote the event.
18. Cookie categories
- Strictly necessary: security, routing, consent records and core features.
- Functional: preferences and enhanced features.
- Analytics: aggregated site usage and performance.
- Marketing: campaign measurement and relevant advertising where enabled.
19. Providers
The services actually enabled for this event determine which cookies and processors are used. The consent interface provides the current browser-level choices.
20. Your choices
You can accept, reject or change optional cookie categories through the site consent control and can also remove stored cookies in your browser.
21. Children
The event platform is intended for professional audiences and is not directed at children. The configured minimum attendee age is the age stated in the event registration terms.
22. Changes
We may update this notice as services, providers or legal requirements change. The date above identifies the current version.
23. Contact
Email susan@ingeniousmedialive.com with privacy questions or rights requests.
